How to Work as a Locum Pharmacist: From Registration to Getting Shifts

Transitioning into a locum role offers unparalleled flexibility and a chance to broaden your professional experience. But for those new to the concept, understanding the practical steps from registration to actually working in a pharmacy can seem daunting.

This guide provides a clear, step-by-step process for aspiring locum pharmacists in the UK, covering everything you need to do to get started and secure your first shifts.

Phase 1: The Essential Registration and Setup

Before you can even think about booking a shift, you need to lay the administrative and legal groundwork. This phase is about setting yourself up as a self-employed healthcare professional.

Step 1: Get Your Foundational Experience

While not a formal registration step, this is a crucial prerequisite. It is highly recommended to have at least one to two years of post-registration experience before you start locuming. This period is vital for building the clinical confidence, speed, and adaptability needed to thrive in unfamiliar pharmacy environments.

Step 2: Register as Self-Employed with HMRC

As a locum, you are your own boss. You must register for Self-Assessment with HM Revenue & Customs (HMRC) as a sole trader. This is the most straightforward business structure for new locums.

• How: You can register easily online through the GOV.UK website.

• Why: This is a legal requirement for managing your own tax and National Insurance contributions. Failure to register can result in penalties.

• Top Tip: Open a separate business bank account to keep your personal and work finances distinct. This makes managing your accounts for the tax return significantly easier.

  
  

Step 3: Secure Professional Indemnity Insurance

You cannot legally practice as a pharmacist in the UK without professional indemnity insurance. This protects you against claims of malpractice or professional negligence.

• How: The most common way to get this is by joining a professional body like the Pharmacists' Defence Association (PDA), which often includes insurance as part of its membership package.

• Why: It is a mandatory requirement for your GPhC registration and for any agency or pharmacy that hires you.

Step 4: Compile Your Professional Portfolio

Think of this as your professional passport. Having these documents scanned and ready in a digital folder will make the next phase much quicker.

• GPhC Registration Number: Your proof of right to practise.

• Indemnity Insurance Certificate: Proof of your coverage.

• Enhanced DBS Check: A Disclosure and Barring Service check is essential. If you have subscribed to the DBS Update Service, even better.

• Proof of Right to Work: A scan of your passport.

• Up-to-Date CV: Highlighting your experience and skills.

• Service Accreditations: Certificates for services like flu vaccinations, the Pharmacy First service, etc.

• Proof of Immunisations: Evidence of relevant vaccinations.

Phase 2: Finding and Getting Your First Shifts

Once you are officially set up, it's time to find work. Here’s how you get your diary filled.

Step 5: Join a Locum Agency

For most new locums, agencies are the primary route to finding work. They act as the middleman between you and the pharmacies.

• How: Research reputable national and regional agencies online. The registration process usually involves an online application, submitting all the documents from Step 4, and a brief introductory call.

• Why: Agencies have access to a wide range of shifts from large multiples and independent pharmacies that you wouldn't otherwise know about. They handle the negotiation and booking for you.

• Top Tip: Register with two or three different agencies to maximise your access to available shifts.

Step 6: Explore Locum Booking Apps

The pharmacy world is increasingly digital. Several mobile apps and online platforms allow you to browse and book shifts directly.

• How: Download the apps, create a profile, and upload your documents. You can then set your availability and see shifts near you.

• Why: These platforms offer greater transparency on rates and give you more direct control over your schedule.

Step 7: The Booking Process

When an agency or app notifies you of a potential shift, you will be given the details: pharmacy name, location, hours, and the offered rate.

• Agreeing Rates: The rate is often negotiable, especially for last-minute or less desirable shifts. Don’t be afraid to state your expected rate.

• Get Confirmation: Always get written confirmation of any booked shift. This should be an email or an in-app confirmation detailing the date, times (including break details – paid or unpaid), and the agreed rate. This is your contract for the day.

  
  

Step 8: Preparing for Your First Shift

A little preparation goes a long way in making a great first impression.

• Plan Your Journey: Know exactly where you are going and how long it will take. Aim to arrive 10-15 minutes early.

• Review Pharmacy Details: If possible, find out which dispensing system (PMR) the pharmacy uses so you can mentally prepare.

• Be Professional: Arrive looking professional, introduce yourself to the entire team, be proactive, and don't be afraid to ask questions about their processes. A positive, can-do attitude is your greatest asset.

By following this structured approach, you can navigate the transition from being an employee to a self-employed locum pharmacist with confidence, ensuring you have all your bases covered for a successful and flexible career.